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10th Annual World's Largest Catsup Bottle Festival - Birthday Party and Car Show Bash
Saturday & Sunday, July 12 & 13, 2008
American Legion Post 365, 1022 Vandalia (Route 159), Collinsville, Illinois USA
1) The event will be held on the grounds of American Legion Post 365 at 1022 Vandalia (IL Route 159). Festival hours are officially from 10:00 am to 10:00 pm on Saturday, July 12 and from 10:00 am to 5:00 pm on Sunday, July 13. However, we expect people participating in the Car Show to begin arriving at 8:00 am on Sunday, so if you would like to reach these potential customers, you may want to arrive early enough to do so.
2) Standard check-in will begin at 7:30 am on Saturday, July 12. You are only allowed 30 minutes to unload and move your vehicle (See #11). Late Friday night set-up is available. If you can set-up Friday night, please check the box on the application and we will contact you with the details.
3) All vendors must arrive and be checked in by 8:30 am on Saturday morning or risk forfeiture of their spot. If you are unable to check in by 8:30 am, or have any other last minute issues, please call the Emergency Only phone number: 618-978-2232.
4) Space size is exactly 10' deep x 10' wide. If your booth size measures more than 10' in either direction, you must rent more than one space. This includes all aspects of your booth: trailor hitch, awnings, cooking areas, displays, etc.
5) All vendors must provide their own booth set-up including tables, chairs, tents or other sun covering, etc. All packing materials should be kept out of sight and table fronts should be draped. All tents and coverings should be anchored. However, you will be on the asphalt street and not allowed to drive stakes into the asphalt. It is highly recommended that you have an ABC rated fire extinguisher on hand.
6) Price of electric is $10.00 and entitles you to a single plug-in connection to a power pole. Vendors need to bring their own electrical cords which must be at least 100 feet in length and up to outdoor code use. We suggest you sign up for electric when submitting your application. Electric connections may be purchased on the morning of the event only if outlets are available. There is no guarantee that any outlets will be available at that time.
7) Vendor classifications and pricing information:
• CRAFTER - $50 per space. At least 80% of your items for sale are handmade by the crafter. Non profit organizations are included in this category (with the exception of food sales and gaming).
• RETAIL - $75 per space. Selling or promoting of prepurchased items (i.e. Avon, Pampered Chef, sunglasses, window treatments, house siding, etc.)
• GAMING - $75 per space. All games should be specifically themed to our festival to include ketchup, tomatoes, classic cars, or summertime activities. We will be very strict about this. Also, prizes must be kid-friendly and family oriented. No weapons, drug references, or anything obscene will be allowed. (See rule #8 below.)
• FOOD & DRINK - $100 per space. We reserve the right to limit your food choices in order to accommodate as many vendors as possible, and to make the widest selection of products available for the festival. No alcohol sales are permitted. Food vendors are required to have a Madison County Food Health & Safety certificate. Classes may be held for vendors to receive certification if needed. Call 618-978-2232 for class schedule information.
• CAR SHOW - $75 per space. Selling or promoting of items intended for the car show crowd. We openly welcome alternative car-culture participants and vendors. Please keep in mind that Summerfest is a family-oriented, kid-friendly event. Please refrain from items featuring blatant sexuality, nudity, drug references, etc. The management committee reserves the right to remove any items deemed inappropriate for any reason.
• ELECTRIC - $10 per plug-in (See #6 above).
• BAGS OF ICE - $1.50 each. We will have bags of ice for sale. PLEASE reserve and pay for your ice when submitting your application so we will be sure to have enough in stock. There will be a limited amount of ice available for sale.
8) The Catsup Bottle Festival is a family-oriented, kid-friendly event. The management committee reserves the right to remove any items deemed inappropriate for any reason.
9) Vendors are responsible for their merchandise in the case of loss or damage. Festival management will not be held liable for any such incidents.
10) Your canceled check will serve as acceptance. We will attempt to notify you by phone or email as well. Accepted vendors will receive their site number, parking pass(es), returned photos, and any other necessary information at the time of check-in. Once you are accepted, your booth fee is non-refundable. Every consideration will be made to accommodate as many vendors as possible. If your application is not selected, your booth fee and photos will be returned.
11) Due to space limitations, on Saturday morning you must unload and move your vehicle immediately. Booth set-up cannot occur until after your vehicle has been moved to the parking lot. This will ensure that all vendors have enough room and ample time to get ready. (Friday evening set-up is available [See #2] as their will be plenty of time then.) Please park your vehicle in the lot assigned to vendors. Each vendor will receive 2 complimentary parking passes. Additional parking passes are available for $1.00 each. NO street parking is allowed.
12) Payment of any and all applicable state and/or local sales taxes are the sole responsibility of the vendor. Current tax rate information will be available at check-in.
* CRAFTER APPLICATION
* RETAIL APPLICATION
* GAMING APPLICATION
* FOOD VENDOR APPLICATION
* CAR SHOW VENDOR APPLICATION
or email events@catsupbottle.com
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